Setting Up Signature Manager for Gmail to Enhance Branding -

Setting up consistent, professional email signatures across your organization doesn’t have to be complicated. Signature Manager for Gmail makes it simple for admins and teams to create, manage, and deploy branded signatures all from one place.

Whether you’re getting started for the first time or refreshing your company’s email branding, this guide walks you through every essential step.

If you haven’t already installed the app, start by downloading it from the Google Workspace Marketplace:

Once installed, sign in to your Signature Manager for Gmail dashboard. From there, you’ll be prompted to connect your Google Workspace account.

What this does:
It allows Signature Manager to access basic directory information so your users’ signatures can auto-populate with accurate names, titles, phone numbers, and more.

Tip: Use an admin account for the smoothest setup.

2. Add and Manage Your Users

Once connected, the platform will sync your Google Workspace users automatically. You’ll be able to view all users in one place and organize them by department.

You can also manage access permissions and confirm that each user’s contact data is correct. Keeping this information clean ensures your signatures always stay consistent.

3. Create Your Signature Template

Now the fun part, designing your signature. You can build a template from scratch or start with one of our pre-designed layouts.

Your signature can include:

Company logo
User photo
Social media icons
Legal disclaimers
And more!

Pro tip: Keep your design simple, mobile-friendly, and aligned with your brand colors.

4. Customize Dynamic Fields

Dynamic fields automatically insert each user’s contact information into the signature.

Examples include:

{{Full Name}}
{{Job Title}}
{{Phone}}
{{Department}}

This ensures you only need to build the signature once, as Signature Manager personalizes it for every user.

5. Assign Signatures to Users or Groups

After your template is ready, choose who receives it. You can assign signatures to all users, to specific organizational units, to departments such as Sales, HR, or Marketing, or to individual users. This flexibility helps you tailor signatures for different teams while maintaining brand consistency.

6. Preview and Apply Your Signatures

Before rolling out company-wide, preview the signature for any user to ensure everything looks perfect in Gmail. Make sure the spacing is correct, images display properly, dynamic fields populate accurately, and the signature is mobile-responsive. Once everything looks right, apply the signature, and the system will automatically update it for each assigned user.

For users who want to tweak or better understand their signatures, you can share helpful tutorials through our YouTube channel, Signature Manager for Gmail. They can quickly learn how to preview signatures, understand dynamic fields, make simple personal edits, and navigate the platform. This step ensures everyone feels confident with their signatures.

8. Maintain and Update Your Branding Over Time

Your signature can evolve along with your company. Any time you update fonts, colors, titles, logos, or team structure, simply modify your template in Signature Manager.

Changes will auto-apply across selected users — no manual updates needed.

Conclusion

Signature Manager for Gmail helps organizations maintain consistent, professional email branding with minimal effort. By following this setup guide, your team will be equipped with polished signatures that reflect your brand’s identity in every message.

If you need help with customization or rollout, our support team is always here to assist.

Step-by-Step Guide: Setting Up Signature Manager for Gmail

1. Sign In and Connect Your Google Workspace