Signature Manager for Gmail

This guide explains how you can use your existing saved templates or predefined designs as a starting point for new creations. This is useful for making small modifications or creating variations for campaigns without starting from scratch.

Q1: How can I reuse one of my saved templates?

There are two primary methods to access and reuse a template you have already designed:

1. When creating a new template from the main signature setup screen.
2. From within the signature editor by inserting a template into your current workspace.

Q2: Method 1: How do I select a template at the start?

1. Begin by clicking the New Template button.
2. In the first step, labeled “Signature Setup,” select the option to Use a template.
3. A window will appear, displaying a collection of all the templates you have previously saved.
4. Simply click on the template you wish to use as your base.

Q3: Method 2: How do I insert a template from the editor?

This method is useful if you have already started with a blank template or want to combine elements.

1. Open the signature editor (for example, by clicking Create New on the signature step).
2. In the editor’s toolbar, locate and click the Insert Template icon (it is typically the last option on the right). (See image 1)
3. A “Finder” window will open, showing a list of your saved templates by name. You can click on any template to see it in the preview section on the right. (See Image 2)
4. Once you have chosen the correct template, click the Insert button. The template’s content will be loaded into the editor, ready for you to modify.

Q4: Can I use pre-made designs instead of my own?

Yes. In both methods described above, you also have the option to use a design from the application’s built-in collection.

…and more are all sourced from each user’s profile in the Google Workspace Admin console.

In the “Signature Setup” window (Method 1), click on the Predefined tab to browse the collection.
In the “Insert Template” window from the editor (Method 2), you can also navigate to the predefined templates section to browse and insert them.

Q5: I have a lot of templates. Is there an easy way to find a specific one?

Yes. When you use the “Insert Template” feature from within the editor (Method 2), the finder window includes a search bar. You can type the name of your template into the search bar to quickly locate it, which is especially helpful for users with a large number of saved designs.

Q6: Is there a limit to how many templates I can save?

Yes, the number of templates you can store depends on your account type:

Premium edition: You can save up to 10 custom templates.
Enterprise edition: You can save up to 100 custom templates.